Whatsapp Business Integration
WhatsApp Business Integration – Smarter Student Communication Messaging made simple: WhatsApp Business in TEAMS Staying connected with students doesn’t have to be difficult. With TEAMS, RTOs can now send WhatsApp messages directly from the system — no personal mobiles, no switching apps, and no lost conversation history. This feature delivers faster, more consistent communication that is fully linked to your student records, ensuring everything remains organised, traceable, and compliant. Accurate payment tracking is more than convenience it helps your RTO to: Reduce manual follow-ups and admin effort. Maintain clear, centralised communication records for every student. Improve response times through instant WhatsApp delivery. Offer a modern, reliable messaging channel that students actively use. TEAMS brings WhatsApp messaging into a seamless, built-in workflow, helping your staff communicate faster and with complete confidence. With TEAMS you can: Send WhatsApp messages directly from the Student Dashboard using your official business number. Start conversations with approved templates or create your own inside TEAMS. Use the 24-hour free messaging window once a student replies. Attach files up to 20 MB — letters, receipts, timetables, and more. Keep every message auto-logged against the student record for full visibility. Maintain consistent, compliant communication across your entire team. With TEAMS, WhatsApp communication becomes part of your everyday workflow making your RTO faster, more responsive, and fully audit-ready. TEAMS replaces frustration with efficiency, helping RTOs save time and stay focused on what matters most. https://vimeo.com/1138405386?share=copy&fl=sv&fe=ci%20
Online Pin Payment
Online PIN Payments – Simplifying Student Transactions Payments made simple: Online PIN Payments in TEAMS Managing student payments doesn’t have to be complicated. With TEAMS, RTOs can now process secure online PIN payments directly within the system no third-party terminals, manual receipts, or double-handling required. This feature makes payment collection fast, secure, and fully integrated with your student records, ensuring accuracy from transaction to reconciliation. Accurate payment tracking is more than convenience it helps your RTO to: Reduce manual data entry and admin work. Maintain clear and accurate payment records for each student. Improve cash flow with instant transactions. Provide a seamless and compliant payment experience for both staff and students. TEAMS turns payment processing into a built-in, automated workflow saving time and improving financial control across your organisation. With TEAMS you can: Accept debit or credit card payments directly through TEAMS using secure online PIN entry. Instantly record transactions against the correct student or agent account. Automatically update invoices and receipts without leaving the screen. Track all payments in one place, fully integrated with your finance and reporting tools. Eliminate reconciliation headaches by syncing payments with your accounting system. With TEAMS, collecting student payments becomes part of your everyday process simple, compliant, and hassle-free. TEAMS replaces frustration with efficiency, helping RTOs save time and stay focused on what matters most.
Compliance Dashboard
Soon in TEAMS – Compliance Dashboard Stay Audit-Ready with our Compliance Dashboard The 2025 NVR Standards have lifted expectations. A single compliance gap, a missing field, expired credential, or unreviewed TAS, could put your RTO at risk. With TEAMS, compliance becomes part of your everyday workflow. The Compliance Dashboard gives you one clear view of every requirement, so you can stay confident, compliant, and always in control. The Compliance Dashboard turns compliance into a proactive process. With it you can: Detect compliance gaps early and take action fast Ensure every TAS, PD log, and register is tracked and auditable Meet NVR, CRICOS, and other regulatory obligations in one central view. Provide audit-ready evidence at any time How TEAMS helps your RTO The Compliance Dashboard is built to mirror the NVR Standards, connecting directly with your customised Forms, Checklists, and Registers. With TEAMS you can: Track TAS approvals, Trainer PD Logs, Complaints, Industry Engagement, and more Monitor student progress, attendance, and CRICOS requirements in one place Manage third-party agreements with due diligence checklists Keep continuous improvement logs feeding into governance reviews Receive Automated Alerts for Expired Trainer Credentials, Unreviewed TAS Documents, Superseded Units, and Unresolved Complaints With TEAMS, AVETMISS compliance becomes part of your everyday process, saving time, reducing admin stress, and ensuring every submission is audit-ready. TEAMS replaces frustration with efficiency, helping RTOs save time and stay focused on what matters most. https://vimeo.com/1121815519?share=copy#t=0
Are You Facing Challenges in the College Management System?
Are You Facing Challenges in the College Management System? Bring all your departments together under the one system! Overcoming the challenges in the College Management System: Say goodbye to disconnected software and tools Are you tired of juggling a range of disconnected systems to manage your colleges and institutions? We understand that this can be frustrating and overwhelming. But there’s good news – there’s a better way! Introducing the TEAMS solution, designed to help you conquer the challenges in the college management system. Say goodbye to chaos and hello to streamlined success with TEAMS. One system to centralise it all! Instead of many small disjointed ones! Here’s a typical scenario of systems a college may use:- CRM – From tracking leads, and website inquiries, to graduating prospects, receiving and processing applications it’s all built-in. Full Student Lifecycle – Enrolments Timetabling and Resource Management – Create classes and allocate them to your students to mark and track their attendance. As a result, Manage what teachers and trainers are available in classroom allocations Website forms – we build custom forms for your website and handle enrolments, applications, and agent lists, all from within our integrated software Survey systems – Make sure your students and employers complete the questionnaires online. Capture all the data in TEAMS and export the Quality Indicator annual summary report for ASQA directly from the system. Document Management – Manage all student-related documents in our system and link them to student and enrolment files. LMS – No need for a separate LMS. We have it built into our software, allowing you to link assessment tasks to competencies/modules. Students can download resource documentation for their assessment tasks, watch videos, and take online quizzes. Students can access resources related to quizzes, submit assessment documents, and see the final results from the student portal. There’s no need to hire a third party to maintain and update your LMS. Accounts Receivable – Full record keeping including Invoicing, Receipting, Instalment plans Accounts Payable(Commissions) – Manage Agents and commissions payable completely from within TEAMS. Track multiple levels of commissions and types of commissions easily. Why is our service important? we understand the challenges in the college management system that vocational colleges in Australia face every day. These challenges can make it difficult to manage student invoicing, agent commissions, and academic delivery, especially when using disconnected systems. That’s why our service is so important – we provide a comprehensive solution that integrates all of these critical functions into one easy-to-use platform. Our service streamlines the college management process and saves our clients time and money. With TEAMS, they no longer have to worry about managing different systems, which can be overwhelming and frustrating. Instead, they can focus on what they do best – educating and supporting their students. By choosing TEAMS, our clients can overcome the challenges in the college management system and achieve their desired outcomes. Our service empowers them to take control of their operations and make data-driven decisions to improve their institution’s overall success. Us vs them There is Simply No Comparison What sort of problem do we really solve? We give our clients a great sense of control and visibility into how their college is performing. Using our software and engaging with us in consultation, they can truly get on top of the chaos within their college. We help to bring all of your departments and processes in one easy to use, intuitive and powerful system – marketing, admissions, processing of letter of offers, communications and leads management, agents and commissions, student academics, monitoring and interventions, compliance, govt reporting and validation (USI, AVETMISS, finances and documents management) all under the one easy to use integrated system. We’re committed to overcome the challenges in the college management system. By bringing all departments and processes into one integrated system, we give our clients the control and visibility they need to manage their operations effectively. Are you ready to take control of your college management? Let TEAMS help you conquer the challenges and achieve success. Contact us today to learn more.
Full Student Lifecycle
Full Student Lifestyle Create certificates, transcripts, reports, and receipts. Track and record full student lifecycle data from beginning to end with our TEAMS RTO Software. The full student lifecycle refers to the entire process of managing a student’s journey; from prospective students through to alumni. It includes everything from handling initial inquiries and applications, managing enrolments, tracking academic progress and attendance, producing certificates and transcripts, flexible reporting, and keeping important student documents on file. Here are some additional relevant points to consider for managing the whole process: Managing the Full Student Lifecycle Data Admissions Process: The admissions process is often the first point of contact with prospective students. Providing an easy and streamlined application process will attract more students. Be sure to capture and store all application materials for future reference. Enrollment Management: Enrolling students involves more than just acquiring their basic contact and program information. Recording financial arrangements, installment plans, and training plans are critical components of the enrollment process. Compliance Tracking: Keeping track of compliance events and regulations is crucial in ensuring that students meet program requirements. Upload and make available all pertinent student documents, including agreements, transcripts, and certificates, for future reference. Student Support: Supporting students throughout their academic journey is the key to their success. Providing timely and relevant support services can help to keep students engaged and motivated. Consider offering academic advising, tutoring, or career counseling services. Documentation: Maintaining accurate and up-to-date documentation for each student is crucial. A centralized system allows for the monitoring of student progress, attendance, and academics. By effectively managing the full student lifecycle with RTO software, institutions can provide an exceptional student experience while also ensuring compliance with relevant regulations and requirements. Having a comprehensive and centralized system for managing student data can help institutions improve their overall efficiency and effectiveness in delivering academic programs.
CRM System in Australia
CRM System In Australia Track leads, website inquiries, and prospects in one central system. Receive and process applications from your website seamlessly. Reuse information, and flow through data to enrolments and student records– – with our powerful CRM system in Australia. Why TEAMS CRM System? All the commonly used CRM Systems come pre-built with TEAMS. You can completely integrate your marketing, and manage lead-flow from within the one system. – No more double entries or missing out on leads due to slow response. Our RTO software system in Australia ensures that everything flows seamlessly from leads to applications and through to students and enrolments. – Agents can enter applications for you, making things even simpler. All details stored at lead and prospect levels are copied through to student records. – TEAMS introduces its marketing and CRM features. We include prospects and proposals, bulk emails, bulk SMS, newsletters, etc. Use the online web enrolment form. – The benefits of TEAMS’ CRM system in Australia stack up quickly when you consider the increased compliance readiness, and the ability to combine CRM, Marketing, Accounts, Student Management, Student Portals, and Document Management all within one software package. Make the most of our CRM system in Australia and take control of your student management with TEAMS. Use our online web enrolment form to streamline your enrolment process and improve your response time to leads and inquiries.”
