Registers to Manage Compliance
Smarter Registers. Stronger Compliance Compliance Made Simple: Registers in TEAMS Managing compliance isn’t just about storing data it’s about making sure every requirement is captured, tracked, and version-controlled so your RTO is always audit-ready. With TEAMS, you can design and manage registers that fit your exact compliance needs, all in one connected system: Custom Registers – Build registers with your own fields, attach documents, set refresh rules, and assign staff responsibilities. Academic & Assessment – Track TAS reviews, session approvals, contextualisation, moderation, appeals, and adjustments. Student Services – Record LLN results, log interventions, manage complaints, and capture feedback. Audit & Governance – Schedule audits, log improvements, manage third-party agreements, and record notifiable events. Trainer & Operations – Maintain a live Trainer Matrix, track PD, monitor credential expiries, and supervise new trainers. Finance, IT & CRICOS – Track refunds, funding milestones, attendance breaches, PRISMS notifications, orientations, and system audits. How TEAMS helps your RTO TEAMS supports compliance by centralising every register into one system removing manual spreadsheets and paper trails. With TEAMS you can: Eliminate double-handling and version errors Provide clear, audit-ready evidence across departments Build accountability with assigned responsibilities Save time and reduce compliance stress With TEAMS, compliance registers aren’t a burden they’re part of your everyday processes, keeping your RTO prepared and confident. TEAMS replaces frustration with efficiency, helping RTOs save time and stay focused on what matters most. https://vimeo.com/1115373703?share=copy#t=0
NVR Standard 1.4
Master NVR Standard 1.4 with confidence Compliance made simple: NVR Standard 1.4 in TEAMS Managing assessments and compliance is more than recording results it’s about ensuring every judgement is fair, accurate, and backed by valid evidence so your RTO’s outcomes remain credible and audit-ready. With TEAMS, RTOs can design, deliver, and record assessments in one connected system: Principles & Rules of Evidence – Record reasonable adjustments, schedule assessments through timetables, and verify authenticity with login tracking, IP addresses, and two-factor authentication. Assessment Processes – Upload validated tools with version history, log assessor PD, and record appeal outcomes in a clear, traceable way. Trainer Credentials – Link trainers only to subjects they are qualified to deliver, store their evidence of qualifications, and set automated renewal alerts to stay compliant. Evidence Authenticity – Track results, appeals, and student submissions via the Student Portal, with every action time-stamped, location-tracked, and stored for full transparency. How TEAMS helps your RTO TEAMS supports Standard 1.4 compliance by embedding assessment integrity and evidence management into your daily workflows. With TEAMS you can: Strengthen the credibility of their assessments Maintain complete audit trails for audit readiness Improve trainer and assessor compliance Build trust with students and regulators With TEAMS, compliance isn’t an extra task it’s built into the way you manage assessments, trainers, and outcomes every day. TEAMS replaces frustration with efficiency, helping RTOs save time and stay focused on what matters most. https://vimeo.com/1115364260?share=copy#t=2.795
CRM in TEAMS
Explore how TEAMS can transform the way you manage enquiries, applications, and enrolments. Smarter Enquiry and Application Management with TEAMS CRM Managing enquiries and applications is more than storing data and it’s about nurturing every lead, streamlining processes, and ensuring your team can respond quickly and compliantly. With TEAMS, RTOs can: Capture & Convert – Record enquiries and applications that flow seamlessly into enrolments and student records. Customise Documents – Generate and send offer letters, enrolment confirmations, welcome letters, and even training plans for school-based or state-funded contracts. Communicate Smarter – Send personalised emails directly from TEAMS or run bulk email and SMS campaigns to prospects, students, or agents. Support Agents – Allow agents to submit applications on your behalf, with all details flowing through automatically into student records. How TEAMS helps your RTO By combining CRM with marketing, student management, compliance, and accounts, TEAMS removes the need for multiple disconnected systems. This makes it easier to: Stay organised and respond to enquiries faster Improve lead-to-enrolment conversion rates Avoid double entry and missed leads Deliver a smoother experience for both students and agents With TEAMS, your entire admissions and student management process stays clear, connected, and built for growth. TEAMS replaces frustration with efficiency, helping RTOs save time and stay focused on what matters most. https://vimeo.com/1112253603?share=copy#t=0
Marketing Dashboard
Turn every enquiry into an enrolment – faster, smarter, and in one place. Marketing Dashboard: Complete Visibility at a Glance Managing admissions and tracking marketing performance is more than collecting numbers, it’s about having complete visibility, boosting conversions, and ensuring your team can make decisions with confidence. With TEAMS Marketing Dashboard, RTOs can capture enquiries, monitor applications, and measure results all in one connected system: Summary Tile – View new enquiries, pending applications, and conversion rates at a glance, and create new leads instantly. Intakes, Programs & Short Courses Tiles – Track applications, enrolments, and invoiced amounts by intake or course type. Agent & Account Manager Tiles – Measure performance and see exactly who’s driving results. Agent Performance Tile – Instantly identify your top 10 agents based on applications. World Map Tile – Visualise applicant origins and the revenue they generate. How TEAMS helps your RTO TEAMS Marketing Dashboard centralises all your marketing data in one system removing the need for external CRMs and double handling. This makes it easier to: Improve lead-to-enrolment conversion rates Gain real-time insights for faster decisions Monitor agent and staff performance with transparency With TEAMS, your admissions and marketing pipeline stays clear, connected, and conversion-focused. TEAMS replaces frustration with efficiency, helping RTOs save time and stay focused on what matters most. https://vimeo.com/1114118807?share=copy#t=0
Webforms
Streamline Enrolments and agents with TEAMS Webforms Managing Enquiries, Applications & Agents with TEAMS Webforms Managing enquiries, applications, and agents is more than collecting data and it’s about creating a smooth experience for prospects and ensuring your team can follow up quickly, accurately, and compliantly. With TEAMS Webforms, RTOs can capture and process website data seamlessly on one connected system: Enquire Now – Capture enquiries directly from your website. Submissions flow straight into the Marketing Dashboard, showing in Alerts and Summary tiles for instant visibility and follow-up. Apply Now – Online applications feed directly into TEAMS, complete with program details. Applicants can even apply for multiple programs in one submission, giving you more complete data from the start. Become an Agent – Onboard new agents through your website. Once approved, agents can be converted to active partners and start sending applicants directly into TEAMS. How TEAMS helps your RTO TEAMS Webforms bring all enquiries, applications, and agent requests into one system removing manual work and delays. This makes it easier to: Capture leads 24/7 Automate alerts for faster follow-up Improve conversion rates With TEAMS, your website becomes a seamless enrolment and agent management tool. TEAMS replaces frustration with efficiency, helping RTOs save time and stay focused on what matters most. https://vimeo.com/1112220712?share=copy#t=0
Full Student Lifecycle in TEAMS
Transform every student journey into a success with TEAMS Managing the Student Lifecycle in TEAMS Managing the student lifecycle is more than processing enrolments it’s about guiding every step of the student journey while staying compliant and delivering a smooth experience. With TEAMS, RTOs can manage the entire lifecycle on one connected system: Enquiries & Applications – Capture enquiry details, track leads, and manage multiple applications for packaged programs such as Cert III, Cert IV, or Diploma. Application Status Journey – Keep visibility at all times with clear stages: pending, declined, or converted. Enrolments – Convert applications into enrolments and manage student details, financials, instalments, and training plans with accuracy. Academics & Attendance – Monitor study progress, results, and attendance in real time. Compliance & Reporting – Ensure accuracy in AVETMISS, assessment records, agreements, and compliance reporting. Certification – Generate certificates, transcripts, completion letters for future records. How TEAMS helps your RTO TEAMS brings every stage of the student journey together in one connected system removing duplication and making management simple. This makes it easier to: Capture enquiries and manage application. Track enrolments, progress, and attendance Stay compliant with reporting requirements Issue certificates and records seamlessly With TEAMS, you deliver a smooth and compliant experience from first enquiry to graduation. TEAMS replaces frustration with efficiency, helping RTOs save time and stay focused on what matters most. https://vimeo.com/1112212025?share=copy#t=0
